Office Manager / PA to Investment Director

PARIS

ASA's  client has an opportunity for a proactive office manager / PA to run their Paris office.

Our client invests in various asset classes for a number of clients from operations based in Edinburgh, Paris, Boston, Montreal and Hong Kong.

You will provide full administration support to the Investment Director and his team. Working closely with the Investment director you will ensure that an effective and efficient support service is provided to internal and external clients.

Key duties will involve:

• Managing the Investment Directors inbox and replying to emails on his behalf
• Ensuring all phone calls, emails, mail, faxes are redirected and filtered
• Diary Management
• Arranging meetings
• Ensure Investment Director has all of the appropriate information required for meetings
• Arranging travel and producing itineraries
• Implement and maintain filing systems
• Providing general secretarial support ie production of correspondence, memos, boards reports, presentations and spreadsheets
• Managing visa and cash expenses for the investment director
• Payment of invoices
• Ordering office supplies and negotiation of contracts with suppliers
• Ensure finance policies and procedures are documented
• Contribute to the improvement of systems, products and services within the Paris office
• Working closely with the Investment Director and manage the Paris budget
• Facility Management and ensure services and contracts with third party providers is valid and reviewed annually
• Raise any technology issues and direct enquiries through Edinburgh office
• Deal with internal /external customers, teams and colleagues in other business units
• Provide assistance on adhoc requests

This is an excellent opportunity for a candidate with experience of working within an investments, property /property investments environment.

Contact Joanna Morrison on +44 131 240 2703 or email jmorrison@asarecruitment.co.uk